RFP Writing Services
RFP writing services, prepared with care from first reading to final file.
Otter International Proposals prepares responses to Requests for Proposals for organizations that want a complete, compliant response written by a person who has read every page of the solicitation.
What our RFP writing services include
Most clients engage us for the full response. Others need one stage, such as an executive summary or a review of a draft their own team has written. Either way, the work is scoped to the RFP in front of you.
- A written analysis of the solicitation, its evaluation criteria, and its contract terms
- A requirements and compliance matrix tracing every requirement to its answer
- An agreed strategy, outline, and set of themes
- The technical, management, and organizational narrative
- The executive summary and the pricing narrative
- A separate quality review stage and final submission files
When organizations engage an RFP writer
Our clients are capable organizations that do not have the hours. Some have no one who owns proposals. Some have lost bids on compliance points rather than on merit. Others face several deadlines at once, or an opportunity large enough that they do not want it written at night by people with other jobs.
In each case the aim is the same: a response that evaluators can score easily and that your team can stand behind.
Writer and consultant
An RFP writer drafts the response. An RFP consultant helps decide whether to bid, shapes the strategy, and reviews the result. We do both, so the person who plans the proposal is the person who writes it.
For bids and tenders that are not called RFPs, see our proposal writing services.
Solicitations we respond to
Requests for Proposals from public agencies, institutions, and private organizations, and proposal invitations that call for a written response. Where a request for quotation or request for information asks for a written narrative, we can prepare that as well. Rebids are welcome, whether you hold the current contract or are seeking it.
Sectors
The discipline of a good response is the same in every sector, and we work across many of them. Our deepest experience is in finance: accounting, audit, banking, and investment services.
- Government and public agencies
- Education and nonprofit organizations
- Financial and professional services
- Healthcare, technology, and facilities services
How an engagement begins
Every engagement begins with a private consultation. We read the RFP, discuss the scope with you, and set out the work, schedule, and fee in a written engagement letter. A complete response usually needs three to four weeks.
Practice Areas
Where our work is concentrated.
- RFP writing servicesComplete responses or a single stage of the work.
- Government proposal writingFederal, state, local, and education solicitations.
- Audit RFP proposals for CPA firmsResponses to public and nonprofit audit RFPs.
- Financial services RFP responsesBanking, investment, and accounting solicitations.
Begin with a private consultation.
Tell us about the opportunity and your deadline. We review every inquiry personally.